Important Update: Reconcile Function Enhancement

Published: July 2025
Category: System Updates
Affected Module: Animal Registry - Move/Reduce

Overview

We've temporarily modified the Reconcile function in our Collection management system to strengthen data integrity and simplify transaction calculations. This change affects how adjustments (specifically additions) are made to Collection OID Groups using the Reconcile option.

What's Changed

Previous Functionality

• The Reconcile function previously accepted both positive and negative values
• Positive values decreased the OID Group quantity
• Negative values increased the OID Group quantity

Current Functionality

• The Reconcile function now only accepts positive values to reduce OID Group quantities
• Negative value entries are temporarily disabled
• All reductions continue to work as before

Why We Made This Change

After careful analysis of transaction patterns and user feedback, we identified that allowing negative values in the Reconcile field was creating unnecessary complexity in our transaction mathematics and occasionally leading to data integrity challenges. By standardizing the Reconcile function to only handle reductions (positive values), we:

• Improve data accuracy and reliability
• Simplify transaction calculations
• Reduce the potential for user entry errors
• Strengthen our audit trail capabilities

Impact on Your Workflow

If You Need to Reduce Quantities

No change - continue entering positive values in the Reconcile function as you always have.

If You Previously Used Negative Values to Increase Quantities

This functionality is temporarily unavailable. We recommend using the standard Receipt to add animals to your OID Groups until our enhanced solution is released. When doing so you can back-date the receipt to match that of the OID Group you wish to increase.  While this will create a new OID for the entry, it will effectively increase the quantity on-hand and provide an audit trail for the adjustment.  

Coming Soon: Enhanced Edit Capabilities

We're actively developing two significant improvements:

1. Comprehensive Edit Function 

• Users with appropriate Custom Rights will be able to edit:
  • Receipts 
  • Transfers (Internal and Inter-Facility)
  • Mortalities 
  • Reconciliation entries 
• Full audit trail for all edits
• Validation rules to prevent data integrity issues

2. Improved Reconciliation Method (In Development)

• We're designing a more intuitive reconciliation process
• Will handle both increases and decreases without negative values
• Clearer transaction tracking and reporting

What You Need to Do

For most users: No action required. Continue using the Reconcile function with positive values to reduce quantities.

For users who need to increase OID Group quantities:

• Use the Receipt function for new arrivals
• Contact support if you have a unique situation requiring assistance

Feedback Welcome

Your input helps us build better solutions. If you have suggestions for the upcoming Edit function or improved reconciliation process, please share them through:

• The Comments section below
• Direct email to support@oerca.com

Timeline

• Now: Positive-value-only Reconcile function active
• Q4 2025: Beta testing of Edit function begins
• TBD 2025: New reconciliation method implementation

Thank you for your patience as we enhance our system to better serve your animal management needs. These improvements are part of our ongoing commitment to data integrity and user experience.

Questions? Contact our support team or refer to our detailed transaction guide in the Help Center.